Terms and Conditions – Pollinator Awareness Conference 2022


Definitions

  • “Event” The Pollinator Awareness Conference 2022 organised by The Rotary Club of Lincoln Colonia and held on 20th May 2022. This includes related activities before and after the conference on the day.
  • “Organiser” The Rotary Club of Lincoln Colonia and any party appointed by the Rotary Club of Lincoln Colonia to manage the event on their behalf
  • “Entry fee” Money payable on registration for the event.
  • “Event date” the date on which the event is held, or planned to be held.
  • “Participant” any person registered to take part in the event or taking part in the event or any person placing an order for a place in the event.
  • “Venue” the place where the event will take place

Communications

Participants will receive communications by email and by published announcements on this website. The participant is responsible for providing a valid and correct email address and for monitoring and reading such emails sent to the address given. On receipt locally emails may be subject to management rules including “spam” or similar folders, the participant is responsible for identifying and reading any such email messages.

Event cancellation – organisers discretion

The organiser reserves the right to cancel the event up to 2 (two) weeks before the event date if insufficient applications are received or if the event is no longer economically viable.

If the event is cancelled in accordance with the above condition the organiser:

  • shall make reasonable efforts to refund the entry fee to the participant
  • shall not be liable for any other losses incurred by the participant as a result of the cancellation of the event.
  • shall notify participants of the cancellation by email and by publication on this website.
  • Shall donate any funds from entry fees which cannot be refunded remaining after event costs to charities determined by the organiser.

Event cancellation – Force majeure

The organiser may determine at its sole discretion that as a result of a Force Majeure Event it is necessary to cancel, postpone or change the venue for the event.

If the event is cancelled or amended in accordance with the above condition the organiser:

  • shall be entitled to cancel or change the event.
  • shall notify participants of the cancellation by email and by publication on this website.
  • shall make reasonable endeavours to rearrange the event.
  • is not required to offer participants a refund of entry fees.
  • shall, where the event cannot be rearranged, donate any funds from entry fees remaining after event costs to charities determined by the organiser.

 Event change of date or venue – organisers discretion

The organiser reserves the right to alter the date, time or venue for the event.

If the event is amended in accordance with the above condition the organiser:

  • shall notify participants of the change by email and by publication on this website.
  • shall notify participants by email and by publication on this website of the participants right to cancel their registration and request a refund of entry fees
  • shall make all reasonable efforts to refund entry fees where requested
  • shall not be liable for any other losses incurred by the participant as a result of changes to the event.

Withdrawal from the Event

Participants unable to attend the event may transfer their ticket to another individual of their choice who will be subject to these terms and conditions.

Participants unable to attend the event and unable to Transfer their ticket may request a refund up to 2 (two) weeks before the event date.

Disclaimer

Directions and instructions

By registering for the event participants agree to follow (i) any directions given in advance of the event (on this website) and during the event by the event organisers (ii) any local or national government regulations and guidance relevant to health protection applicable on the event day.

The event is open to participants of all ages and abilities. Anyone aged 16 and under must be accompanied by a parent or responsible adult on the day.

Your Information

By registering to take part in the event participants consent to the personal information provided being held and processed electronically by the organiser. The organiser agrees to hold participants information securely and not pass it on to any other party other than where applicable (i) HMRC for the purposes of charity gift aid claims (ii) authorised third parties (eg PayPal) for the purposes of processing payments. Certain information (images) may be released in the public domain (see below). Participant information is used solely for the purposes of managing the event and informing the participant of future events organised by the Rotary Club of Lincoln Colonia. The participant may request their information is no longer used for this purpose at any time.

Use of Image

Video and still photographic images may be taken of the event and its participants. By participating in the event participants consent to being filmed or photographed during the event and to any such images taken being used by the organisers, the sponsors or the supported charities for purposes associated with promotion of this and future events organised by the Rotary Club of Lincoln Colonia.

Personal & Sponsorship Donations

Please refer to the separate Terms & Conditions page

Last updated: February 2022.